Create and approve purchase orders

A purchase order requests goods from a supplier. It controls approval and receipt progress; the order itself does not add stock.

Prepare and approve

1. Open Inventory › Purchase Orders and create a draft.
2. Select the supplier and destination branch or warehouse.
3. Add linked items and review order units, quantities and costs.
4. Save the draft, then submit it for review.
5. An authorised reviewer can approve or reject the request.
6. Open an approved order and choose Create Purchasing when goods arrive.

Receive in stages

Use the quantities actually received, not the full ordered amount when delivery is partial. The system tracks cumulative received quantities against the order. A partial receipt leaves the order available for its remaining quantities; complete fulfilment closes it.

Check the purchasing document too: creating a receipt draft does not mean stock has already arrived in the ledger. Post the receiving workflow and review its result.

Supplier returns link to the original posted purchase.

See receiving and returns, suppliers and history.